Discover the simple steps to seamlessly integrate a calendar into your SharePoint site.
Understanding the SharePoint Calendar App in SharePoint
The SharePoint Calendar App is a powerful tool that allows you to keep track of important events and deadlines in your organization. It provides a visual representation of dates and allows you to easily manage and schedule events.
With the Calendar App, you can create multiple calendars for different purposes, such as team calendars, project calendars, or personal calendars. Each calendar can be customized with its own set of views and permissions, making it easy to organize and share events with specific groups of people.
The Calendar App also supports recurring events, reminders, and color-coding, making it even more versatile and user-friendly.
Accessing and Adding the SharePoint Calendar App
To access and add the SharePoint Calendar App, follow these steps:
1. Navigate to your SharePoint site and sign in with your credentials.
2. Go to the page where you want to add the calendar.
3. Click on the “Edit” button to enter edit mode.
4. In the ribbon at the top of the page, click on the “Insert” tab.
5. In the “Web Parts” section, click on “Apps”.
6. Scroll down and find the Calendar App.
7. Click on the SharePoint Calendar App and then click on the “Add” button.
8. The Calendar App will now be added to your page.
9. Customize the settings and appearance of the calendar by clicking on the “Calendar” tab in the ribbon.
10. Save your changes and exit edit mode.
For further video instruction, click HERE
Customizing the Sharepoint Calendar View
The SharePoint Calendar App allows you to customize the view to suit your needs. Here are some ways you can customize the calendar view:
1. Change the default view: By default, the calendar is displayed in the “Month” view. You can change the view to “Week”, “Day”, or “Agenda” by clicking on the “Calendar” tab in the ribbon and selecting the desired view.
2. Add or remove columns: You can add or remove columns to display additional information about each event. Click on the “Calendar” tab, then click on “Modify View”. From here, you can select the columns you want to display.
3. Apply filters: You can apply filters to display only specific events based on criteria such as date, category, or location. Click on the “Calendar” tab, then click on “Modify View”. From here, you can set up filters to refine the calendar view.
4. Change the color scheme: You can change the color scheme of the calendar to match your organization’s branding. Click on the “Calendar” tab, then click on “Calendar Color” to select a new color scheme.
5. Adjust the time scale: You can adjust the time scale of the calendar to show events in smaller or larger increments of time. Click on the “Calendar” tab, then click on “Time Scale” to select a new time scale.
By customizing the calendar view, you can make it easier to navigate and understand the events in the calendar.
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Adding Events and Managing the Sharepoint Calendar
To add events and manage the SharePoint Calendar, follow these steps:
1. Open the calendar and navigate to the desired date and time.
2. Click on the “New Event” button to create a new event.
3. Enter the details of the event, such as the title, date, time, location, and description.
4. If the event is recurring, select the appropriate recurrence pattern.
5. Save the event.
6. To edit or delete an event, simply click on the event in the calendar and select the appropriate option.
7. You can also drag and drop events to change their date or time.
8. To manage multiple calendars, click on the “Calendar Overlay” option in the ribbon. From here, you can add, remove, and customize the display of different calendars.
By following these steps, you can easily add, edit, and manage events in the calendar.
Sharing and Collaborating with Others
One of the great features of the SharePoint Calendar App is the ability to share and collaborate with others. Here’s how you can do it:
1. Click on the “Calendar” tab in the ribbon and select the “Calendar Permissions” option.
2. From here, you can add or remove users and groups and set their permissions.
3. You can choose to give users read-only access, contribute access, or full control over the calendar.
4. You can also send invitations to specific users or groups by clicking on the “Share” button.
5. When sharing the calendar, you can choose whether to send an email notification to the recipients.
6. Collaborators can view, edit, and add events to the shared calendar based on their permissions.
7. You can also export the calendar to other applications, such as Outlook or Google Calendar, to further facilitate collaboration and integration.
By sharing and collaborating with others, you can ensure that everyone in your organization is on the same page and has access to the most up-to-date information.
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